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The memos are just hints to help explain each line. (You may not need all the expenses shown here.) But, when you write a check to your employee, don’t include the memo information I have here. In the memo field, I’ve described what each line means.
WRITING CHECKS IN QUICKBOOKS 2013 HOW TO
To show you how to do that, I’ve included a screenshot. Enter the expenses that apply to the paycheck in the Expenses pane.QuickBooks calculates the amount when you enter the gross wages and deductions in the Expenses pane below the check. (This is probably a good idea for your records.) (Optional) Enter a pay period in the Memo field.Enter the employee name and paycheck date.Now that you’ve set up your employees and accounts, you can start writing checks to your employees. If you’re unsure of what you need, check with your accountant. Also, your accounts may be different depending on your state or the applicable deductions. You can use account numbers or not-do what makes sense for your company. Again, I used a sample file for these screenshots. Don’t worry about the account numbers you see here. Choose Lists > Chart of Accounts and add accounts for Payroll Liabilities, Insurance, and Payroll Expenses as shown in the screenshots below. Here’s an example Employee List from one of the QuickBooks sample files. Choose Lists > Employees and add your employees to your Employee List. You’ll need to add your employees to your Employee List and accounts to your Chart of Accounts. Step One: Set up your employees and your accounts OK, now that you’ve been been through the legalese and have your publications from the tax agencies, let’s get started. This website can help or check with your local state offices. The state publications required for your state.You can find the Circular E on the IRS website or at your local federal offices. A Circular E publication for federal income tax withholding amounts.
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OK, now that we’ve got the legal stuff out of the way, here’s what you need to get started:
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If you are in any doubt about what to do, please consult an accountant or payroll expert. Intuit does not warrant the results of this article as these steps are intended only as a guideline. It’s up to you to make necessary changes that meet state and federal filing and payment requirements. So before we get started, here’s the part that the lawyers make me say: These steps are intended only as a guideline and some parts may not be necessary nor suit your purposes. It’s not pretty, but you can use QuickBooks to track employer expenses and liability payments and to generate reports that tell you what your payroll tax liability payments should be. But there’s still a way you can track payroll expenses and liabilities and generate paychecks for your employees on your own in QuickBooks.
WRITING CHECKS IN QUICKBOOKS 2013 FOR MAC
Search the Insightful Accountant archives, or keep watching for more QuickBooks Basics to assist you in resolving problems.īeverly Lang founded of Diversified Business Solutions (DBS) of Owens Cross Roads Alabama in 2008.Ī former corporate controller, Beverly Lang offers more than 20 years of experience assisting business owners, managers and bookkeepers with their accounting and bookkeeping, as well as teaching bookkeeping, accounting and QuickBooks classes, webinars and seminars throughout the southeastern region of the United States.ĭiversified Business Solutions is a recognized Intuit Premier Resellers authorized to sell and implement Intuit products at the lowest possible price.For some of you out there, you might be bummed that QuickBooks for Mac (2012 and earlier) doesn’t offer a manual method to process payroll.
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If the BANK ACCOUNT that’s showing isn’t the correct one, select the arrow to the right of that field and select the appropriate one. Select the Write Checks icon on the home page. But, in this example, the employee agrees to pay for it and be reimbursed. If you knew the exact amount it would cost, you could write a check directly to the shop. Let’s say you asked an employee to go to an office supply store to pick up some copy paper because you ran short before your normal shipment came in.